APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the February 12, 2008, (Monthly Work Session), February 19, 2008, (Suncoast School for Innovative Studies/Budget Workshop) and the February 19, 2008, (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: March 4, 2008 Regular Board.pdf
Attachment: March 4, 2008 Addendum 1.pdf
Attachment: March 4, 2008 Addendum 2.pdf

GENERAL ITEMS

8. APPROVAL OF A RESOLUTION OF THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, IN REGARD TO REIMBURSEMENT OF CERTAIN COSTS RELATING TO THE ACQUISITION AND CONSTRUCTION OF CERTAIN EDUCATIONAL FACILITIES TO BE LOCATED WITHIN THE DISTRICT

Description
This resolution will provide the School Board with the ability to reimburse various capital costs and expenditures relating to the acquisition, construction and equipping of certain educational facilities to be located within the District.  It is reasonably expected that such reimbursement shall come from the issuance of tax-exempt debt which is not expected to exceed $314,000,000 aggregate principal amount.

Recommendation
That the School Board of Sarasota County approve the Resolution of Reimbursement as presented.

Attachment: Reimbursement Resolution.pdf

AGREEMENTS/CONTRACTS

9. APPROVAL OF THE PROFESSIONAL EDUCATION SERVICES CONTRACT WITH THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Facilitating the process of developing a collaborative planning model (elementary) as described in the Sarasota Classified Teachers Association contract.

Recommendation
That the School Board of Sarasota County approve the Professional Education Services contract as presented.

10. APPROVAL OF COOPERATIVE AGREEMENT BETWEEN SARASOTA COUNTY AND THE SCHOOL BOARD TO INCREASE THE ENHANCED HURRICANE PROTECTION AREA CAPACITY OF THE NEW RIVERVIEW HIGH SCHOOL

Description
Sarasota County and the School Board are collaborating on the design, construction, maintenance, and use of Riverview High School to increase the capacity in the county for general population emergency sheltering.  This agreement provides $400,000.00 to the school district to expand the Enhanced Protection Area requirements in the new school.      

Recommendation

That the Board approve the Interlocal Agreement with Sarasota County to increase the Enhanced Hurricane Protection Area capacity of the new Riverview High School.   

Attachment: ILA for EHPA Riverview (2 5 - Final).pdf

11. APPROVAL OF AGREEMENT WITH EUROPEAN PHYSICAL THERAPY, LC

Description
This agreement will allow for non-paid career technical work experience for Exceptional Student Education Students with varying exceptionalities from Booker High School, Oak Park School, North Port High School, Sarasota High School, and Venice High School, ages 16 years and older, grades 11th and 12th, to learn the day to day business operations at European Physical Therapy, LC.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and the European Physical Therapy, LC, as presented.

Attachment: European PT 03-04-2008.pdf

12. AFFILIATION AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND NORTH PORT FIRE RESCUE DISTRICT

Description
This agreement is between the School Board of Sarasota County, Florida, and the North Port Fire Rescue District whereas, the School Board offers to enrolled students a Health Science program; and North Port Fire Rescue District manages a fire rescue department and the School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in actual patient-centered situations in a fire rescue department and North Port Fire Rescue District has agreed to make its facility available to the School Board for such purpose.

Recommendation
That the Affiliation Agreement between the School Board of Sarasota County, Florida, and North Port Fire Rescue District be approved.

Attachment: NP-Affil-Fire Rescue 2008.pdf

GRANTS

13. APPROVAL OF THE GLOBAL FCAT CHATS GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Grant funds in the amount of $3,498.45 will purchase a high-end HDV video camera in order to create a professional FCAT instructional video.

Recommendation
That the School Board of Sarasota County approve the Global FCAT Chats grant application.

Attachment: GlobalFCAT Chats GAF 3-4-08.pdf

14. APPROVAL OF THE INTEGRATING ARTS ACROSS THE CURRICULUM GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA FOR BOOKER MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds in the amount of $5,000.00 will allow for the professional development and resources to core content area teachers so that they can integrate the arts across the curriculum.

Recommendation
That the School Board of Sarasota County approve the Integrating Arts Across the Curriculum grant application.

Attachment: IntegratingArts. . .GAF 3-4-08.pdf

EXPULSIONS

15. APPROVAL OF EXPULSION CASE NO. 08-232

Description
On February 7, 2008, the student listed in Expulsion Case No. 08-232, violated School Board Policy 5.322, Prohibition Against Use, Sale or Possession of Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 29, 2009.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-232, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session, until May 29 of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-232.pdf (Confidential Item) 

16. APPROVAL OF EXPULSION CASE NO. 08-074

Description

The student listed in Expulsion Case No. 08-074, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 11, 2007, the student listed in Expulsion Case No. 08-074, violated School Board Policy 5.34 (1)(d) Physical Battery on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 15, 2009.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-074, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session until January 15 of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-074.pdf (Confidential Item) 

MATERIALS MANAGEMENT

17. APPROVAL TO AWARD BID #8096 FOR CABINETRY HARDWARE AND MATERIALS

Description
Bids to provide 'Cabinetry Hardware and Materials' were received from five vendors on February 6, 2008.  The bids of Dixie Plywood and Lumber, Trend Distributors, and WilsonArt were the best low bids meeting the advertised specifications.  The bid of 84 Lumber Company was non-responsive to the specification requiring firm prices for one year.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Dixie Plywood and Lumber, Trend Distributors and WilsonArt, to provide 'Cabinetry Hardware and Materials' at the unit prices in the enclosure in an amount not to exceed $100,000.00, be approved for award and purchase. 

Attachment: CabinetryHardware&Mat8096Rec.pdf

18. APPROVAL TO REJECT BID #8081 FOR ELECTRIC FORKLIFT TRUCK

Description
Bids to provide an 'Electric Forklift Truck' were received from seven vendors on January 31, 2008.  It is recommended that all bids be rejected due to an unclear specification.

Recommendation

That all bids to provide an 'Electric Forklift Truck' be rejected.

Attachment: ElectricForklift8081RecRej.pdf

19. APPROVAL TO AWARD BID #8030 FOR EXCAVATION SERVICES

Description

Bids to provide 'Excavation Services' were received from ten vendors on February 7, 2008.  The bids of Meyer Equipment Management, LLC, and Allan Walker's Site Development, Inc., were the best low bids meeting the advertised specifications.  The bid of Jenlox Clearing and Grading, Inc., was non-responsive to the emergency response time requirement.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Meyer Equipment Management, LLC, and Allan Walker's Site Development, Inc., to provide 'Excavation Services' in an amount not to exceed $100,000.00, be approved for award and purchase.

Attachment: Excavation8030Rec.pdf

FACILITIES

20. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR TAYLOR RANCH ELEMENTARY BUILDING #3 WATER PIPE EPOXY COATING

Description
The contractor has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by Jon F. Swift, Inc., for Taylor Ranch Elementary Building #3 Water Pipe Epoxy Coating be accepted as substantially complete as of January 11, 2008.

Attachment: 030408TR SC.pdf

21. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR LAUREL NOKOMIS SCHOOL BUILDING#4 WATER PIPE EPOXY COATING

Description
The contractor has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by Jon F. Swift, Inc., for Laurel Nokomis School Building #4 Water Pipe Epoxy Coating be accepted as substantially complete as of January 11, 2008.

Attachment: 030408LNS SC.pdf

22. APPROVAL AND/OR RATIFICATION OF FACILITIES CHANGE ORDER(S)

Description
The Change Order(s) are summarized on the enclosure for ease of review.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.

Attachment: 030408PVCO10.pdf
Attachment: 030408FSDCO6.pdf
Attachment: 030408LNS CO1.pdf
Attachment: 030408 TRE CO1.pdf
Attachment: 030408 LIFT CO1.pdf
Attachment: FSD-ChangeOrderSummary2008.pdf

CONSTRUCTION

23. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL - CULINARY ARTS PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Sarasota High School - Culinary Arts project be accepted as substantially complete as of 1/16/2008.

Attachment: BAIenc3-4-08SHS-CulinaryArtsSC.pdf

24. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE BRENTWOOD ELEMENTARY SCHOOL: WEST SIDE CAMPUS - NEW 6' VINYL FENCE INSTALLATION PROJECT

Description
The project manager has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Brentwood Elementary School:  West Side Campus - New 6' Vinyl Fence Installation project be accepted as substantially complete as of 1/22/2008.

Attachment: BAIenc3-4-08BrentwoodWestSideCampusFenceInstallSC.pdf

25. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE BRENTWOOD ELEMENTARY SCHOOL - EXTERIOR CLASSROOM WALL DEMO/REPAIR/PAINT PROJECT

Description
The project manager has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by Magnum Builders of Sarasota, Inc. for the Brentwood Elementary School - Exterior Classroom Wall Demo/Repair/Paint project be accepted as substantially complete as of 1/22/2008.

Attachment: BAIenc3-4-08BrentwoodExtClsrmWallDemoRepairPaintSC.pdf

26. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description

The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively a reduction of $5,303,076.99 in contract amounts.

Recommendation
That the Construction Services change order(s) be approved and/or ratified as presented.

Attachment: BAIenc3-4-08CSD-CO.pdf

FINANCE

27. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING DECEMBER 31, 2007

Description
The Superintendent's Financial Statements for the month ending December 31, 2007, has been amended to correct the inventory in the Food Service Fund.

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ending December 31, 2007.

Attachment: Amended December 2.pdf

28. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING JANUARY 31, 2008

Description
The Superintendent's Financial Statements for the month ending January 31, 2008, continues to show a large increase in the District's cash balances from the previous year.  This is due to the recent issues with the SBA.  The SBA investments currently shows in sections of the financial statements.  Investments in Fund A that the District has current access to can be found under investments in the current assets section.  SBA investments that are in Fund A, but are currently under withdrawal restrictions are found under non-current assets.  Fund B investments, which are currently not available to the District, are shown on a separate line in the non-current assets.  All funds show a positive fund balance.  In the Special Revenue Funds, revenues from local sources has decreased approximately 14% from the prior year.  This is due to a grant that was received in the prior year that was not received this year.  Food Service revenues are down approximately 3% while expenditures have remained consistent with the prior year.

Recommendation
That the Board approves the Superintendent's Financial Statement for the month ending January 31, 2008.

Attachment: January 2.pdf

SCHOOL BOARD RULES

29. APPROVAL OF CHANGES TO SCHOOL BOARD POLICY 4.43, FIELD TRIPS

Description
Schools shall develop procedures to ensure all students have equal access to participate in educational field trips regardless of financial need.

Recommendation
That the Board approve the changes to School Board Policy 4.43, Field Trips.

Attachment: Policy 4.43.pdf